Job Title: Office Assistant Receptionist

 

Position Overview: We are seeking a highly organized and proactive Office Assistant Receptionist to join our team. Assistant Receptionist Jobs in Dubai UAE

 

As an integral member of our organization, you will play a crucial role in supporting our daily operations through a wide range of clerical and administrative tasks. Your exceptional customer service skills and ability to maintain professionalism will be essential as you greet clients and provide them with a positive first impression. If you thrive in a fast-paced environment and have a keen eye for detail, we encourage you to apply for this position.

 

Responsibilities: Assistant Receptionist Jobs in Dubai UAE

 

1. Client Engagement:
   • Welcome clients warmly and ensure they feel comfortable upon arrival.
   • Answer incoming phone calls promptly and professionally.
   • Take accurate messages and deliver them promptly to the appropriate personnel.
   • Manage email and mail correspondence efficiently, ensuring timely responses.
2. Administrative Support:
   • Prepare various documents, such as reports, memos, and presentations.
   • Maintain well-organized physical and digital filing systems.
   • Schedule appointments and coordinate calendars effectively.
   • Assist with invoicing tasks, ensuring accuracy and timely completion.
   • Update and maintain client files to ensure data integrity and confidentiality.
   • Order and manage office supplies to ensure availability and smooth operations.
3. Professionalism:
   • Uphold a professional appearance and demeanor at all times.
   • Demonstrate exceptional customer service skills and provide assistance as needed.
   • Handle sensitive information with confidentiality and discretion.
   • Collaborate effectively with team members and contribute to a positive work environment.
   • Continuously strive for personal and professional growth.

 

Requirements: Assistant Receptionist Jobs in Dubai UAE

 

• High school diploma or equivalent; additional education or certification is a plus.
• Proven experience in a similar role or relevant administrative position.
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Proficient in using Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy in all work performed.
• Professional and friendly demeanor with a customer-oriented mindset.