Administrative Support Specialist
Job Description:
We are seeking an Administrative Support Specialist to provide general administrative and clerical assistance to various departments, with a particular focus on supporting the Human Resources and Accounting departments. The successful candidate will play a crucial role in maintaining smooth operations and ensuring efficient communication within the organization.
Responsibilities: Receptionist Required KOTRA Dubai
- Answer incoming telephone calls, screen and direct them to the appropriate person or department.
- Take accurate messages and relay them promptly to the intended recipients.
- Provide helpful and accurate information to callers, addressing their queries or directing them to the relevant resources.
- Maintain knowledge of staff movements within the organization, including new hires, departures, and transfers.
- Prepare and compose letters, memos, reports, and other documents as requested.
- Receive, sort, and distribute incoming mail and deliveries to the appropriate recipients.
- Maintain an organized inventory of office stationery and consumables, ensuring an adequate supply is available at all times.
- Assist with basic bookkeeping tasks, such as recording expenses and invoices.
- Support the coordination of meetings, appointments, and travel arrangements for the HR and Accounting departments.
- Maintain confidentiality and handle sensitive information with discretion.
Reporting Line: Receptionist Required KOTRA Dubai
The Administrative Support Specialist will report to the HR Senior Manager and the Accounting Senior Manager.
Requirements: Receptionist Required KOTRA Dubai
- High school diploma or equivalent qualification.
- Proven experience in providing administrative support in a professional setting.
- Excellent telephone etiquette and communication skills.
- Strong organizational skills and attention to detail.
- Proficiency in MS Office Suite (Word, Excel, Outlook, etc.).
- Familiarity with basic accounting principles and practices is desirable.
- Ability to prioritize tasks and manage time effectively.
- Discretion and professionalism when handling confidential information.
- Strong interpersonal skills and the ability to work well in a team environment.