Position: HR Administrative Assistant
Company Overview: Confidential is seeking a dedicated HR Administrative Assistant to support the administrative function of our business. This role involves directing, executing, and coordinating all employee activities in compliance with company policies and UAE Labour law. Join our team and contribute to the smooth operation of our HR department. Assistant Jobs in Dubai
Responsibilities: Assistant Jobs in Dubai
- HR Administration:
- Provide comprehensive administrative support to the HR & Admin Manager and team.
- Possess a deep understanding of company policies, procedures, and local laws.
- Maintain a thorough working knowledge of the Human Resources Management System (HRMS), ensuring data integrity and monitoring system usage.
- Regularly update and manage HR databases with accurate and up-to-date information, including new hires, terminations, sick leaves, disciplinary actions, vacation leaves, and days off.
- Employee Records Management:
- Ensure accurate and confidential management of employee records, including personnel files and HR documentation.
- Maintain proper organization and storage of physical and electronic records.
- Onboarding and Offboarding:
- Assist in the onboarding process by preparing new hire documentation, conducting orientation sessions, and facilitating the completion of required forms.
- Support the offboarding process by processing employee terminations, conducting exit interviews, and handling related documentation.
- Leave Management:
- Assist in managing employee leave requests, maintaining accurate records, and updating leave balances.
- Coordinate with team leaders to ensure adequate coverage during employee absences.
- HR Correspondence:
- Prepare HR-related correspondence, such as employment verification letters, employee contracts, and HR policies.
- Handle employee inquiries and provide prompt and accurate responses.
- Compliance and Reporting:
- Assist in ensuring compliance with relevant labor laws, regulations, and company policies.
- Prepare reports as needed, including headcount reports, turnover analysis, and HR metrics.
Requirements: Assistant Jobs in Dubai
- Education and Experience:
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- Proven experience in HR administration or a similar role is preferred.
- Knowledge and Skills:
- Solid understanding of UAE labor laws and regulations.
- Proficient in using HRMS software and MS Office applications.
- Strong organizational skills with excellent attention to detail.
- Exceptional communication skills, both written and verbal.
- Ability to handle confidential information with discretion.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Teamwork and Professionalism:
- Demonstrated ability to work collaboratively in a team environment.
- Professional demeanor and ability to maintain a high level of confidentiality.
- Strong ethical standards and integrity.
