Job Description: Document Controller
Position: Document Controller
Overview: Document Controller Jobs in Qatar
As a Document Controller, you will play a vital role in maintaining accurate and comprehensive records for construction, renovation, and maintenance projects in accordance with the Performance Work Statement (PWS), Statement of Work (SOW), Vectrus, and US Government standards. Your meticulous attention to detail and organizational skills will be crucial in ensuring compliance with all relevant directives and requirements. Reporting to the Projects Supervisor or designee, you will be an essential part of our team.
Responsibilities: Document Controller Jobs in Qatar
- Document Management: Manage and maintain project-related documents, performing inventories of completed project packets to verify completeness and accuracy of forms.
- Formatting and Review: Arrange documents following prescribed format and appearance, ensuring proposal formatting, style, and voice meet established standards. Conduct comprehensive reviews of written material in adherence to Company and Program policies.
- Administrative Support: Provide administrative support to ensure proper control of records, accurately tracking the routing and approval process of controlled documents.
- Data Analysis and Reporting: Assemble and analyze information, prepare reports, and organize electronic files to facilitate efficient project documentation.
- Drafting and Correspondence: Produce grammatically correct, accurate, and complete documents, records, forms, and other correspondence as required.
- SharePoint Management: Establish and maintain the SharePoint Document/Records Control site, providing training to Team Members and reviewers on its use.
- Special Projects: Collaborate on special projects and assist in other tasks as needed to support the overall mission.
Qualifications: Document Controller Jobs in Qatar
Minimum Qualifications:
- Education/Certifications: High School Diploma or equivalent. One-year related experience may be substituted for one year of education if degree is required.
- Must be able to obtain and maintain a host country driver’s license.
Experience: Document Controller Jobs in Qatar
- Minimum of 1 to 3 years of document management experience.
- Advanced computer proficiency in Microsoft Office Suite Tools (MS Word, MS Excel, MS PowerPoint, MS Access, etc.) is required.
- Understanding of basic/routine office procedures, including filing, record management, and archiving documentation.
Skills: Document Controller Jobs in Qatar
- Familiarity with Government procurement, Federal Government contracts, regulations, and procedures, as well as Government operations in support of Base Operations & Maintenance services.
- Strong organizational skills with the ability to work effectively with a diverse workforce.
- Self-motivated, proactive, and capable of offering suggestions for improvement and demonstrating initiative.
- Expertise in writing SOPs, Plans, Work Instructions, Project Orders, and developing process maps.
- Excellent oral and written communication skills, enabling clear conveyance of messages to co-workers, customers, and all levels of management.
- Ability to multi-task while maintaining attention to detail, work independently, and make decisions based on face-to-face, phone, and/or email communication with all levels of personnel.
- Ability to thrive in a high-stress, fast-paced environment, demonstrating flexibility and adaptability.
- Strong time management and organizational skills.
- Professional interpersonal skills and the ability to collaborate effectively with others.
If you are ready to make a significant impact as a Document Controller and contribute to the success of our projects, we welcome your application!
